Portland, TN Public Records
Portland is an incorporated city in Sumner County, Tennessee, with an estimated population of 13,651 (U.S. Census Bureau, July 2024 estimate) and 15.1 square miles of land. That is up about 515 residents since the 2020 Census base.
🏢 Portland City Hall
Portland's own city government keeps its local records: council or board meeting minutes, local ordinances and resolutions, local permits and licenses, and its own budget and contracts. Requests for those records go to the city clerk under the Tennessee Public Records Act. Birth and death certificates, marriage records, deeds and court files are generally kept by county and state offices rather than by the city; see the offices below.
📇 Portland Contact on File
| Government | City Of Portland |
| Contact listed | Mayor |
| Mailing address | 100 S Russell St, Portland, TN 37148 |
| Phone | Not stated |
| Official website | Not stated |
| Source | U.S. Census Bureau, 2022 Census of Governments: Government Units listing ↗ |
This is the mailing address the government reported to the U.S. Census Bureau; it may be a post office box or the office of an elected official rather than a public counter, and the source does not list a phone number. Call or check the official website before you visit.
↑ Back to record types🏛️ County Courthouse & Records Office for Portland
Portland is in Sumner County (with parts in Robertson County). In Tennessee, deeds, mortgages and other land records are recorded by the county Register of Deeds. Divorce cases in Tennessee are heard by the Circuit Court or Chancery Court in each county. Wills and estates in Tennessee are handled by the Probate, Chancery or County Court, depending on the county.
📍 Sumner County at a Glance
| County | Sumner County |
| County population (2024 est.) | 211,721 Source: www2.census.gov ↗ |
| Also partly in | Robertson County |
⚖️ Sumner County Circuit Court Clerk
| Address | 155 East Main St., Gallatin, TN 37066 |
| Directions | Get directions ↗ |
| Phone | (615) 452-4367 |
| Hours | Not stated |
| Records available | Circuit Court case records for the county (civil suits, divorce, and in most counties criminal cases); the Circuit Court Clerk usually also serves the General Sessions Court |
| Official website | Not stated |
| Sources | tncourts.gov/…/clerks ↗ |
| Last verified | October 17, 2026 |
See the full Sumner County records page →
↑ Back to record types📋 Where to Get Records for Portland
Where to get the most-requested public records for people and property in Portland, TN:
📋 Portland Records Guide
| Birth & death certificates | Tennessee Department of Health – Office of Vital RecordsIn Tennessee, certified birth certificates can also be ordered from county health departments. |
| Deeds & property records | In Tennessee, deeds, mortgages and other land records are recorded by the county Register of Deeds. |
| Court cases & divorce | Sumner County courthouse. Divorce cases in Tennessee are heard by the Circuit Court or Chancery Court in each county. |
| Wills & estates | Wills and estates in Tennessee are handled by the Probate, Chancery or County Court, depending on the county. |
| State court system | Tennessee State Courts |
| Sex offender registry | Tennessee Sex Offender Registry (Tennessee Bureau of Investigation) |