Ponca City, OK Public Records
Ponca City is an incorporated city in Kay County, Oklahoma, with an estimated population of 24,234 (U.S. Census Bureau, July 2024 estimate) and 18.4 square miles of land. That is down about 192 residents since the 2020 Census base.
🏢 Ponca City City Hall
Ponca City's own city government keeps its local records: council or board meeting minutes, local ordinances and resolutions, local permits and licenses, and its own budget and contracts. Requests for those records go to the city clerk under the Oklahoma Open Records Act. Birth and death certificates, marriage records, deeds and court files are generally kept by county and state offices rather than by the city; see the offices below.
📇 Ponca City Contact on File
| Government | City Of Ponca City |
| Contact listed | Assistant City Manager |
| Mailing address | PO Box 1450, Ponca City, OK 74602 |
| Phone | Not stated |
| Official website | www.poncacityok.gov |
| Source | U.S. Census Bureau, 2022 Census of Governments: Government Units listing ↗ |
This is the mailing address the government reported to the U.S. Census Bureau; it may be a post office box or the office of an elected official rather than a public counter, and the source does not list a phone number. The website was reported by the government and was answering when we last checked. Call or check the official website before you visit.
↑ Back to record types🏛️ County Courthouse & Records Office for Ponca City
Ponca City is in Kay County. In Oklahoma, deeds, mortgages and other land records are recorded by the County Clerk. Divorce cases in Oklahoma are heard by the District Court in each county. Wills and estates in Oklahoma are handled by the District Court in each county.
📍 Kay County at a Glance
| County | Kay County |
| County population (2024 est.) | 43,437 Source: www2.census.gov ↗ |
⚖️ Kay County Court Clerk (Kay County Courthouse)
| Address | 201 S. Main Street, Newkirk, OK 74647 |
| Directions | Get directions ↗ |
| Phone | (580) 362-3350 |
| Hours | 8:00am to 4:30pm |
| Records available | Oklahoma District Court case records for the county (civil, criminal, family, probate, small claims, traffic); the elected Court Clerk keeps the files |
| Official website | Not stated |
| Sources | oscn.net/…/kay ↗ |
| Last verified | October 17, 2026 |
See the full Kay County records page →
↑ Back to record types📋 Where to Get Records for Ponca City
Where to get the most-requested public records for people and property in Ponca City, OK:
📋 Ponca City Records Guide
| Birth & death certificates | Oklahoma State Department of Health – Vital RecordsCertified birth and death certificates for Oklahoma are issued by the state vital records office; in some places a county or local office can also issue copies. |
| Deeds & property records | In Oklahoma, deeds, mortgages and other land records are recorded by the County Clerk. |
| Court cases & divorce | Kay County courthouse. Divorce cases in Oklahoma are heard by the District Court in each county. |
| Wills & estates | Wills and estates in Oklahoma are handled by the District Court in each county. |
| State court system | Oklahoma State Courts Network |
| Sex offender registry | Oklahoma Sex and Violent Offender Registry (Department of Corrections) |